Business Support Assistant - Leeds - #1718458

Our Leeds office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The responsibilities

Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning


• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.


• Assisting with the preparation of various types of documents and correspondence.


• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.


• Creating and updating client data rooms.


• Providing support on event organization both internal and external and related administrative tasks.


• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.


• Managing meeting room preparation and clearing.


• Meeting and greeting external visitors.


• Preparing and submitting expense claim forms for fee-earners, if requested.


• Ad hoc administrative tasks as and when required.

The team

This role will be part of the wider Business Support Team which consists of the EA/Office Manager, a Personal Assistant and the Business Support Assistant.

You

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.


• The ability to cope with repetitive tasks.


• A flexible, professional approach and have the confidence and ability to communicate effectively.


• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.


• Excellent communication, organisation and administrative skills.


• Strong time management and prioritisation skills.


• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.


• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.


• Proactive approach and enthusiasm to work independently and as part of a team.


• Should be flexible in approach to working overtime when required.


• Good English language and grammar skills.


• Good level of numeracy.


• Administration experience in a busy corporate environment is desirable.