Project Administrator (Credit Collection) - #1722144

Job Description

As a Project Administrator, you will support the Valuation department, which manages global projects across EMEA, North America, and APAC. The role encompasses operational support throughout the project lifecycle—from issuing quotations to managing invoicing and collections.

Key responsibilities: drafting quotations, maintaining Valuation Activity Summary, preparing invoices and performing month-end checks. Credit control for EMEA and NA invoices and reporting collection activity to the Finance Team.

Responsibilities

Valuation Reporting:

• Raise Letter of Engagement quotations
• Format and convert reports to PDF as part of final reporting processes.
• Upload valuation data to database (Asset Zone).
• Maintain the Valuation Summary for NA, APAC, and EMEA regions, ensuring it is up to date, and categorize activities into Pending, Ongoing, Reported Awaiting Invoice, and Closed Invoiced.
• Quarter end reporting.
  
  

Invoice Management

• Prepare invoice templates for review, ensuring accuracy and completeness of data.
• Coordinate with APAC invoicing teams to ensure smooth invoicing processes.
• Perform month-end cross-checks against financing reports to ensure all invoices have been issued, and update summaries accordingly.
• Coordinate and save Purchase Orders (POs) and invoices in client files (SharePoint).
• Support new client set up. EG Collate finance information / new supplier forms.
  
  

AR Collections For NA And EMEA To Include

• Issue of invoice to client either by email or by portal c (30 invoices per month).
• Monitor invoice status.
• Chase where necessary.
• Report to finance collection status.
  
  

Communication & Coordination

• Report collection activity to Finance.
• Reporting to internal and external stakeholders.
  
  

Qualifications

Education/ Experience:

• At minimum A Levels, ideally studied towards AAT.
• 2+ years of experience in an office environment.
• Credit collection experience.
  
  

Skills

• Experience in using SharePoint and client portals.
• Excellent organizational skills with the ability to maintain accurate records and summaries.
• Strong attention to detail and accuracy in preparing and reviewing financial documents.
• Effective communication skills, both written and verbal, to liaise with internal and external stakeholders.
  
  

Ability

• Ability to manage multiple tasks and prioritize effectively to meet deadlines.
• Proficiency in Microsoft Office Suite, particularly Excel, for preparing reports and summaries.
  
  

Work Conditions/ Physical Demands

• This is a hybrid role with a minimum of 2 days in our Leeds office.
• The candidate will be expected to work within regular office hours.
  
  

Location:

• United Kingdom - Leeds
  
  

Travel

• Up to 10% - attending team meetings in London c 3 times per annum.
  
  

Disclaimer: The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liquidity Services Inc. reserves the right to modify position duties at any time due to business necessity.

About Us

Liquidity Services (NASDAQ: LQDT) operates the world’s largest B2B e-commerce marketplace platform for surplus assets, with over $10 billion in completed transactions to more than 5 million qualified buyers worldwide and 15,000 corporate and government sellers. It supports its clients’ sustainability efforts by helping them extend the life of assets, prevent unnecessary waste and carbon emissions, and reduce the number of products headed to landfills.