Personal Assistant - #1736377

Personal Assistant

Salary: £31,970 per annum, plus company benefits

Location: Leeds, LS10 1AB

Contract: Full Time, Permanent

Shifts: 37.5 hours per week, Monday – Friday, 9am until 5:30pm with 1 hours unpaid lunch break

Work model: Fully onsite

Williams Lea seeks a Personal Assistant to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

The Personal Assistant will play a key role in supporting our client’s Executive Assistant and their wider team by handling a range of administrative and coordination tasks. This support is critical in enabling the Executive Assistant and team members to focus their time and attention on higher-value, strategic responsibilities. By efficiently managing day-to-day operational duties, the Personal Assistant will contribute to the overall effectiveness and productivity of the executive function.

The successful candidate will be a proactive and resourceful Personal Assistant who thrives in a fast-paced environment and takes initiative without needing close supervision. As a self-starter with a go-getting attitude, you will be responsible for providing high-level administrative support with a strong emphasis on organisation, time management, and attention to detail. You will need to demonstrate excellent communication skills, both written and verbal, as you liaise confidently with stakeholders at all levels. This role requires someone who can anticipate needs, solve problems efficiently, and stay one step ahead to ensure smooth day-to-day operations.

Key responsibilities

• Complex, fast, and accurate diary management
• Managing the process of submitting expenses in a timely manner
• Travel coordination, booking and management (flights, trains, transfers and hotels)
• Booking venues and meeting rooms, organising catering
• Event support, both onsite and virtually
• Answer telephone, emails, and place service calls when needed
• Ensuring accurate and timely use of client relationship management tool
• Maintaining up to date client records on the firm’s client relationship management tool
• Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
• Co-ordinating the completion of document production, e-filing and file management, organising couriers, sending out of letters
• Drafting documents from precedents
• Liaising with the client’s support team
• Actively participating in all relevant training
• Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload

Personal attributes

• Previous PA experience is essential
• Previous experience within a private equity or professional services setting is preferable
• Previous experience with DealCloud or similar CRM software is desirable
• Advanced knowledge of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
• Exceptional standard of written and verbal communication
• Proficient multi-tasker with excellent organisational skills
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays(pro-rata for part time roles)
• Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
• Life Assurance
• Private Medical Insurance
• Dental Insurance
• Health Assessments
• Cycle-to-work scheme
• Discounted gym memberships
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

Equality and Diversity

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at [email protected](we do not accept applications to this email address).

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