Shared Lives Co-ordinator Leeds - Part-time - #1760718

Job Overview

We are looking for a committed individual to provide an efficient and effective administrative service at our Shared Lives scheme in Leeds.

Shared Lives is at the forefront of current thinking in social care. St Anne’s Shared Lives is a well-established and high quality service which recruits carers who offer an ‘ordinary’ home in the community to adults with a learning disability.

We’re Seeking Someone Who Is:

• Highly organised with excellent attention to detail
• Proficient in Microsoft Office, especially Excel
• Skilled in communication and customer service
• Confident with numbers and written communication
  
  

Employee benefits include a minimum of 20 days’ annual leave pro rata and eligibility to join our Group Personal Pension Scheme, Employee Assistance Programme and Staff Discount Scheme.

To apply for this post

Closing Date: 20.06.25

Interview Date: 25.06.25

Main duties of the job

What You’ll Do

As a Co-ordinator, you will play a key role in supporting the smooth running of the scheme. Your responsibilities will include:

• Providing administrative support to the Service Manager and Shared Lives Leads, including typing and minute-taking
• Setting up and managing the scheme’s social media platforms
• Processing carer payments, maintaining Excel databases and invoicing
• Designing and publishing quarterly newsletters
• Creating and maintaining electronic filing systems
• Managing the carer training database
• Liaising with internal and external stakeholders at all levels
• Facilitating the scheme’s panel meetings
  
  

Working for our organisation

St. Anne's wants to reward its permanent employees for their hard work. Employee benefits include;

• Rising 20 to 25 days plus statutory bank holidays
• 24 Hour Employee Assistance Programme
• Continuous opportunities for ongoing training and career development
• Cycle To Work scheme
• Refer A Friend recruitment initiative
• Flexible working opportunities (where applicable) upon successful completion of probation period
• Group Personal Pension Scheme
• Discounted income protection scheme
• Free car parking at most services
• Free life assurance cover
  
  

Detailed Job Description And Main Responsibilities

• Process and balance all Shared Lives Carer payments.
• Prepare and process invoices for external agencies.
• Prepare regular statistical reports using Excel.
• To set up and administer the schemes Social media platforms
• Liaise with other departments to assist with queries.
• Prepare new carer and client files, both physical and on the computer system.
• Type letters and reports, and prepare presentation and training documents, as required by the service.
• In liaison with the Scheme Manager arrange and prepare for Panel meetings including liaison with and file preparation for Panel members, minute taking and other Panel administrative duties.
• To deal with telephone enquiries, accurately recording any messages.
• To assist in the production, using Publisher, of Shared Lives marketing materials, liaising with Scheme Manager and Marketing Officer respectively.
• In liaison with the Scheme Manager, to arrange regular Shared Lives events, such as the Panel meetings and carer and client groups. Assist with the organisation of meetings, including taking of minutes and dealing with associated administration as required.
• Awareness of Health and Safety policies and responsibility for adopting safe working practices to protect yourself, your colleagues and people visiting the organisation.
• Assessing and identifying with your manager any risks involved at work and in taking appropriate action to manage the risk involved.
• Communicating effectively within the workplace, the team and the organisation.
• Responsible for identifying and meeting personal development and training needs jointly with your manager based on service objectives.
• Responsible for contributing to the successful future development of St Anne’s.
• Ensuring that as an individual, and as part of a team, resources are used appropriately and that all necessary steps are taken to avoid (fuel energy) waste.
• To be able to communicate effectively and at all levels both internally and externally, in writing and verbally.
• To participate in, and adopt a positive approach to, regular Personal Development Review, an annual Staff Development Review, and Team Meetings
• Be receptive to new ideas and working practices and to play an active role in implementing new methods where doing so contributes to the department’s efficiency and effectiveness.
  
  

Person specification

Experience

Essential criteria

• Experience of Microsoft Office packages, including Word, Outlook, Excel and ability to use more advanced functions
  
  

Desirable criteria

• The experience to deliver the role, with or without qualifications, applying people policies and processes in a large, complex organisation.
  
  

Experience

Essential criteria

• A background in People Administrative processes or an ability to transfer previous administrative experience
  
  

St. Anne’s is working to actively promote equality, diversity and inclusion.

We want people from underrepresented groups such as disabled, black and ethnic minority, Lesbian, Gay, Bi, Trans, and non-binary (LGBTQ+) communities to apply for all our roles.

St. Anne's is a Disability Confident employer. We are actively working to recruit and retain people with disabilities and long-term health conditions into our work force. If you are an applicant who has a disability, you will be offered an interview if you meet the essential criteria for the job. Please contact recruitment on 0113 243 5151 opt 3 if you require any reasonable adjustments.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

• Shared Lives Coordinator (PDF, 200.6KB)
  
  

Apply online now

Further details / informal visits contact

Name Jonathan Hainsworth Job title Shared Lives Manager Email address [email protected]