Office Manager - Part Time - #2082487

Office Manager (Part-Time)

Leeds – Morley | 3 Days Per Week (Office-Based) | £36,000 FTE

About the Opportunity

Our client is a successful and growing technology business based in the heart of Leeds. With a strong reputation in its sector and an ambitious growth strategy, they are seeking a highly organised and proactive Office Operations Manager to play a key role in supporting the day-to-day running of the business.

This is a varied and rewarding position that combines office management, finance administration, HR support, supplier management and compliance responsibilities. Working closely with the leadership team, you will become a central figure in ensuring operational efficiency across the organisation.

The Role

This opportunity is ideal for someone who enjoys bringing structure, improving processes and taking ownership of business administration. You'll be responsible for keeping essential operational functions running smoothly while supporting colleagues across multiple departments.

Key Responsibilities

Office & Facilities Management

• Oversee office suppliers, facilities and workplace services
• Coordinate maintenance, repairs and office improvements
• Manage office equipment and supplies
• Liaise with landlords, contractors and service providers
• Organise team events and employee engagement activities
• Ensure a professional, productive and well-maintained office environment
• Maintain Health & Safety records and documentation
• Coordinate workplace compliance requirements
• Manage Right to Work records and documentation
• Ensure company records remain accurate and up to date
• Handle confidential employee and business information appropriately

Finance & Business Administration

• Process supplier invoices and maintain accurate financial records
• Support purchase and sales ledger activities
• Manage employee expense processing
• Assist with payroll administration
• Maintain supplier and customer databases
• Support month-end financial processes and reporting
• Manage contract and renewal schedules
• Produce operational and cost reports for management

Supplier & Cost Management

• Monitor company overheads and operational expenditure
• Manage software subscriptions, licences and supplier contracts
• Track contract renewals and key supplier relationships
• Identify cost-saving opportunities and efficiencies
• Obtain quotations and support supplier negotiations
• Ensure supplier invoices align with agreed terms
• Assist with budget monitoring and expenditure controls

HR Administration

• Maintain employee records and HR documentation
• Coordinate recruitment administration and interview scheduling
• Support onboarding and offboarding processes
• Monitor absence, holiday and sickness records
• Coordinate probation reviews and appraisal processes
• Maintain HR policies and employee handbook documentation
• Support employee relations and performance management administration
• Ensure HR compliance with current employment legislation

Essential Experience & Skills

• Previous experience in working as an office manager
• Strong finance administration, bookkeeping or accounting support experience
• Excellent organisational and prioritisation skills
• Knowledge of Xero or similar accounting software
• High attention to detail and accuracy
• Experience managing suppliers, contracts and operational budgets
• Strong IT skills, including spreadsheets and business systems
• Excellent communication and interpersonal skills
• Ability to take ownership and work proactively

What's on Offer?

• Flexible part-time working arrangement
• Broad and varied role with genuine responsibility
• Opportunity to work closely with senior leadership
• Friendly, collaborative and supportive culture
• Chance to make a tangible impact within a growing business
• Central Leeds location with excellent transport links

If you're someone who thrives on organisation, enjoys improving processes and wants to make a meaningful contribution to a growing business, we'd love to hear from you.

Due to the amount of response we receive, unfortunately we are not able to give feedback to individuals, if you have not heard back within 5 days please assume that you have not been successful for the role you have applied for. By applying to this advertisement, you are hereby giving consent for Jo Holdsworth Recruitment to hold your details for a 30 day period and contact you via any method of contact you have listed on your application.

Work Location: In person