Property Operations Coordinator - #2194670

Location: Leeds or Manchester, United Kingdom

Employment Type: Full-Time | Remote & Field-Based

Working Hours: Monday to Friday, 9:00 AM to 6:00 PM

Indicators Consulting is seeking a reliable, organized, and proactive Property Operations Coordinator to support the day-to-day management of a UK property portfolio.

This is a hands-on role combining remote administrative work with regular property field visits. You will serve as our local representative in the UK, coordinating property viewings, inspections, maintenance activities, tenant communications, and operational follow-ups.

The ideal candidate is self-motivated, detail-oriented, and comfortable managing multiple assignments independently while maintaining clear communication with company management.

Key Responsibilities

Property Viewings & Leasing Support

• Arrange and conduct property viewings with prospective tenants.
• Coordinate appointments, collect feedback, and support leasing documentation.
• Assist with property handovers, tenant move-ins, and move-outs.

Property Inspections & Maintenance

• Conduct property inspections and document conditions through photographs and reports.
• Identify maintenance issues and coordinate with approved contractors.
• Obtain quotations, arrange property access, and follow up on maintenance activities.
• Verify completed work and report any outstanding issues.

Tenant & Stakeholder Coordination

• Act as a local point of contact for tenants, contractors, and other relevant parties.
• Respond to operational enquiries and coordinate appointments.
• Escalate complaints, urgent matters, and commercial decisions to management.

Administration & Reporting

• Maintain accurate property records, inspection reports, and operational documentation.
• Manage property keys, access arrangements, and handover records.
• Track assigned tasks, deadlines, and outstanding issues.

Provide regular progress updates and operational reports to management.

Candidate Requirements

• Previous experience in property management, lettings, facilities management, or a similar operational coordination role is preferred.
• Valid driving license and own your own car.
• Based in Leeds, Manchester, or surrounding areas, with the ability to travel to properties across the UK.
• Citizen of the United Kingdom.
• Excellent communication, organisation, and time-management skills.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and confidence preparing written reports.
• Comfortable using digital tools for scheduling, documentation, and reporting.

• Full-time employment, 40 hours per week.
• Workplace pension and statutory employment entitlements in accordance with UK law.
• Remote working combined with regular on-site property visits.
• Flexible scheduling when operational requirements demand it.
• Reimbursement of approved business travel and overnight accommodation expenses.
• Opportunity to work independently and take ownership of day-to-day property operations.

The role may occasionally require travel to other UK cities, with potential international travel in the future.