Senior Legal Services Support Officer - #2195338

Senior Legal Services Support Officer 
£34,519 per annum - Grade 5
Leeds / Hybrid
Full time - 37 hours per week

Permanent

Please note that the Combined Authority will consider requests for part-time working and/or job share.

We currently have a vacancy for a Senior Legal Services Support Officer to join our Legal, Governance & Compliance Service.

We are looking for a proactive and highly organised senior administrative support officer to join our Legal, Governance & Compliance Services Team. This is an excellent opportunity to be part of a small, high-performing team, providing essential administrative support to ensure smooth operations and accurate record-keeping of all commercial contracts entered into. In this varied role, you will assist with recruitment activities and onboarding new starters, coordinate training, and manage financial processes such as invoice handling and maintaining budget records. To succeed, you will need strong organisational skills, attention to detail, and the ability to work collaboratively in a fast-paced team environment. 

This post is subject to vetting clearance.

Due to the nature of this role, it is a requirement that the successful applicant will be subject to relevant vetting checks at the appropriate level and any job offer will be conditional subject to successful vetting clearance. Applicants should be aware that it is not possible to make meaningful vetting enquiries in many jurisdictions outside the UK. Vetting clearance cannot therefore be granted if the applicant has not been resident in the UK for the relevant minimum period and comparable vetting enquiries cannot be made in jurisdictions where the individual has been residing.
 

The relevant periods are three years for NPPV 1&2 and five years for NPPV3. Further guidance can be found here.

Our Offer

• Work your way – From flexible and agile working options, including a generous flexi-time scheme to help you balance your personal life and career.
• Time to recharge – Enjoy 28 days of annual leave (with increases based on length of service), plus all Bank Holidays.
• Free greener travel across West Yorkshire – Cover your commute sustainably with unlimited free bus and rail travel using the MCard (Zones 1–5).
• Secure your future – Benefit from a highly competitive Local Government Pension Scheme.
• Investing in you – Take advantage of supported professional development, regular training, and up to 3 paid volunteering days per year.
• Grow with us – Incremental salary progression for most roles and annual cost of living increases.
• Family first – We offer enhanced parental and bereavement leave, plus other family-friendly policies to support you when it matters most.
• Your wellbeing, our priority – Access 24/7 free confidential counselling services and the Headspace app for you and up to 5 family or friends.
• Modern workspace in a prime location – Work in bright, contemporary offices just a 2-minute walk from Leeds Train Station, fully equipped with the latest tech.

The Role

Reporting into the Business Practice Manager, your key responsibilities will include:

• To supervise a busy legal services support team to facilitate the delivery of an efficient and effective administration service for the Legal, Governance & Compliance directorate. Supporting systems for dealing with contracts, finance, purchase orders and invoicing, case management system, data entry and general office duties.  

• To supervise the teams’ responsibilities with legal contractual & framework administration and maintenance of records and databases and manage the admin support provided to the legal team handling debt recovery matters and Insurance claims.  

• To lead on ensuring any guidance, training and support identified by senior managers is provided to officers on all aspects of Legal, Governance & Compliance Services policies and processes, enabling them to carry out their duties.

Please review the Role Profile for more information about the responsibilities.


About You

You will have the following key skills, attributes, education and experience:

• Educated to A Level or equivalent experience / Qualified to NVQ level 3 Administration (or equivalent experience).  
• Practical experience of successfully performing in a similar role.  
• Experience of undertaking general admin duties in an office environment and responding efficiently and clearly to requests from business partners and stakeholders.
• Experience of maintaining record systems (manual and electronic) and knowledge of case management systems. 
• Competent user of Word, Excel and Microsoft packages.  

To Apply

If this sounds like your next role, please complete the application form on our website and tell us within the supporting statement why you would be a great fit for our role and how your skills, knowledge and experience align with the requirements within the Role Profile. Please visit our Advice for Candidates webpage and review the guidance on this page for support in completing your application form.
 

Further Information

The Combined Authority is passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better outcomes. We welcome applications irrespective of people's age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, pregnancy or maternity, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro divergent. To find out more about inclusivity at the West Yorkshire Combined Authority please visit our dedicated webpage.

Under the Disability Confident Scheme, applicants with a disability are guaranteed an interview, subject to the minimum criteria being met.

Please note that whilst it is our policy to recruit at SP1 for all appointments, which is the salary stated above, each role includes career salary progression, with incremental increases applicable in most cases on an annual basis.