Personal Assistant to the Senior Leadership Team - #2195339

Personal Assistant to the Senior Leadership Team
£34,519 per annum - Grade 5
Leeds / Hybrid
Full time - 37 hours per week Permanent

Please note that the Combined Authority will consider requests for part-time working and/or job share.


We are seeking to appoint a highly experienced, dedicated and motivated Personal Assistant (PA) to join our well established Senior Leadership Support Team.

You will be an experienced PA, confident in operating at senior level and have the ability to manage a fast paced environment with professionalism, discretion and sound judgement. Significant experience in a busy environment, with excellent communication skills are therefore essential for this role.

Whilst your primary focus will be to support the Director of Transport Services, and the Director of Bus Franchising, you will also act as a key contact for the wider Director group in the absence of PA colleagues. You will be required to work collaboratively across teams and directorates, building strong relationships and providing flexible support as needed.
 

This post is subject to vetting clearance.

Due to the nature of this role, it is a requirement that the successful applicant will be subject to relevant vetting checks at the appropriate level and any job offer will be conditional subject to successful vetting clearance. Applicants should be aware that it is not possible to make meaningful vetting enquiries in many jurisdictions outside the UK. Vetting clearance cannot therefore be granted if the applicant has not been resident in the UK for the relevant minimum period and comparable vetting enquiries cannot be made in jurisdictions where the individual has been residing.
 

The relevant periods are three years for NPPV 1&2 and five years for NPPV3. Further guidance can be found here.

Our Offer
 

• Work your way – From flexible and agile working options, including a generous flexi-time scheme to help you balance your personal life and career.
• Time to recharge – Enjoy 28 days of annual leave (with increases based on length of service), plus all Bank Holidays.
• Free greener travel across West Yorkshire – Cover your commute sustainably with unlimited free bus and rail travel using the MCard (Zones 1–5).
• Secure your future – Benefit from a highly competitive Local Government Pension Scheme.
• Investing in you – Take advantage of supported professional development, regular training, and up to 3 paid volunteering days per year.
• Grow with us – Incremental salary progression for most roles and annual cost of living increases.
• Family first – We offer enhanced parental and bereavement leave, plus other family-friendly policies to support you when it matters most.
• Your wellbeing, our priority – Access 24/7 free confidential counselling services and the Headspace app for you and up to 5 family or friends.
• Modern workspace in a prime location – Work in bright, contemporary offices just a 2-minute walk from Leeds Train Station, fully equipped with the latest tech.

The Role

Reporting into the Executive Assistant, your key responsibilities will include:

• Providing a high level, professional and confidential secretarial and administrative service to

the Directors of West Yorkshire Combined Authority.

• Managing complex inbox and diary commitments, including prioritisation, drafting responses,

delegating actions and using judgement to manage and respond to internal and external

enquiries on behalf of Directors.

• Delivering comprehensive meeting support, including preparing briefings, commissioning

reports, managing actions and ensuring Directors are fully prepared, whilst handling urgent

matters in their absence.

Please review the Role Profile for more information about the responsibilities.


About You

You will have the following key skills, attributes, education and experience:

• Extensive experience working as a PA at Director level.
• Experience managing multiple diaries and inboxes simultaneously.
• Experience responding efficiently and clearly to varying requests from customers and

stakeholders.

• Experience demonstrating ability to manage highly complex workloads with minimal supervision,

prioritising competing demands and acting decisively.

• Experience of successfully identifying appropriate communication channels to deliver information.

To Apply

If this sounds like your next role, please complete the application form on our website and tell us within the supporting statement why you would be a great fit for our role and how your skills, knowledge and experience align with the requirements within the Role Profile. Please visit our Advice for Candidates webpage and review the guidance on this page for support in completing your application form.
 

Further Information

The Combined Authority is passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better outcomes. We welcome applications irrespective of people's age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, pregnancy or maternity, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro divergent. To find out more about inclusivity at the West Yorkshire Combined Authority please visit our dedicated webpage.

Under the Disability Confident Scheme, applicants with a disability are guaranteed an interview, subject to the minimum criteria being met.

Please note that whilst it is our policy to recruit at SP1 for all appointments, which is the salary stated above, each role includes career salary progression, with incremental increases applicable in most cases on an annual basis.