HVAC Quotations Administrator - #2166273

Job Title: HVAC Quotations Administrator
Location: Leeds
Salary: £28,000 per annum
Hours: Monday - Friday
Hybrid Work: Available

Are you experienced in preparing or reviewing quotations for HVAC or building services works? Perhaps you have a background in HVAC engineering and are looking to move away from the tools into an office based role where you can put your technical knowledge to good use?

We're working with an established and growing Facilities Management business looking to recruit an HVAC Quotations Administrator to support its busy team.

This is a varied role combining technical quotations, service coordination and commercial administration. You'll work closely with engineers, suppliers, customers and internal teams to understand the requirements of works, obtain pricing, prepare and review quotations and ensure jobs progress efficiently from initial enquiry through to completion.

The ideal candidate will have a good understanding of HVAC systems and building services, alongside the ability to manage quotations and coordinate work accurately. We're particularly interested in candidates who understand the practical requirements of maintenance and repair works, whether through previous administrative experience or a hands on technical background.

What Will You Be Doing?
As HVAC Quotations Administrator, you will play an important role in supporting the commercial and operational delivery of HVAC and Facilities Management services, including:

• Preparing, reviewing and processing quotations for maintenance, repairs and associated works.
• Reviewing engineers' recommendations and job information to understand the scope of work required.
• Liaising with engineers, suppliers and subcontractors to obtain pricing, parts availability and technical information.
• Ensuring quotations accurately reflect the work required, associated costs and customer requirements.
• Raising, issuing and tracking quotations, following up where necessary and monitoring approvals.
• Coordinating with operational teams to arrange and progress works once approved.
• Raising jobs and purchase orders, ordering parts and materials, and keeping internal systems up to date.
• Supporting the planning and coordination of planned and reactive maintenance.
• Monitoring job progress and liaising with engineers, customers and suppliers to resolve queries.
• Assisting with supplier invoices, purchase order queries and the completion and invoicing of works.
• Maintaining accurate records across quotations, jobs, customer information and contract documentation.
• Identifying opportunities to improve processes, efficiency and the overall service provided to customers.

About You
We're looking for someone with a practical understanding of HVAC or building services who can confidently manage quotations and support the coordination of technical works.

You could be an experienced HVAC administrator, service coordinator or quotations specialist. Equally, you may have previously worked as an HVAC engineer or technician and be looking to move into an office based position where you can utilise your technical knowledge in a different way.

What's On Offer?

• £28,000 per annum.
• Monday-Friday working pattern.
• Hybrid working
• Opportunity to join an established and growing Facilities Management business.
• A varied role combining technical knowledge, quotations and service coordination.
• The opportunity to work closely with experienced engineers and operational teams.
• Scope to develop your knowledge of HVAC services, commercial processes and contract delivery.
• A supportive working environment with opportunities for long-term career development.
• Interviews available immediately.

Ready for Your Next Move?
If you have experience with HVAC quotations, building services administration or service coordination, or you're an HVAC engineer looking to move away from hands on work, we'd love to hear from you.

This is an opportunity to put your technical knowledge to good use in a varied office based role, supporting the delivery of works and helping ensure quotations are accurate, commercially sound and progressed efficiently.

Apply today to find out more.

Our Guarantee
Thank you for your initial expression of interest in our available vacancy. If we have not contacted you within 5 working days of your application, please understand that the CV received and the information provided does not meet the requirements of the current vacancy. However, we will consider all applications for any available opportunity, present or future, and proactively contact you should we deem there to be a suitable match.
We are committed to supporting equal opportunities and prohibit discrimination or harassment of any kind based on protected characteristics